THE ALIMA ASSOCIATION
ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
Putting the Patient First
Revolutionizing humanitarian medicine
Responsibility and freedom
Improve the quality of our actions
Placing trust
Collective intelligence
CARING - INNOVATING - TOGETHER: Since its creation in 2009, ALIMA has treated more than 6 million patients, and today deploys its operations in 12 African countries. In 2018, we have developed 41 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their own country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly in the fight against malnutrition and viral hemorrhagic fevers.
ALIMA’S TEAM: More than 2000 people are currently working for ALIMA. The teams in the field, closest to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. They receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux and Copenhagen, the NGO Solidarités International and many others.
COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania, Senegal.
THE WORK WE DO covers: Malnutrition, Maternal and Child Health, Pediatrics, Gender-based Violence, Mental Health, Epidemics (Ebola, Lassa, Cholera, Measles, Dengue...). ALIMA develops in some countries relevant research projects in order to improve the health of the populations concerned (Ebola vaccination, simplification of the management of acute malnutrition, Covid research...).
CONTEXT
ALIMA is planning exploratory missions and emergency medical and nutritional interventions in some English-speaking African countries in the coming weeks. Therefore we are seeking to strengthen our pool of English-speaking coordinators.
POST LOCATION
Mission Location: To be determined
MISSION AND MAIN ACTIVITIES
The HR Coordinator defines, adapts, plans and supervises the implementation of human resources policies in the Mission, ensuring they are in line with the context, the ALIMA HR vision and values.
The HR Coordinator is responsible for providing support to all the HR staff (Deputy HR Co, HR Managers, HR Supervisors, Field Administrator), to Coordinators, Activity Managers, Supervisors, and leading the overall HR functions including staff recruitment, contracts management, skills development, Talents acquisition, performance management and orientation. The HR Coordinator reports directly to the Head of Mission and collaborates with all departments on human resources matters.
Major Responsibilities:
To participate in the mission strategy to develop and implement operational plans to enhance the organization’s performance through its people. Working closely with Coordinator, Project coordinators and Project Admin Managers to deliver high quality HR support, and capacity building of national HR staff.
Lead on the development of the mission human resource strategy that includes organization development, Talent management, succession planning and emergency response.
Together with the coordination team, plan HR operational and budget needs in order to efficiently ensure the required HR sizing and capabilities of the mission.
Support the coordination and the projects team in recruitment processes, ensuring a coherent management of administrative and legal procedures all across the mission (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc). Oversee full-cycle recruitment process; develop candidate rosters, employ traditional sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent.
Responsible for timely execution of the recruitment process for key senior positions in the mission. Keeping an overview of ongoing recruitments, informing and project coordination on progress. Ensuring that managers are trained in following ALIMA recruitment procedures. Briefing/Induction (orientation) for ALIMA knowledge in general, Code of Conduct, Alima Charter, Management of Abusing Behavior, Terms and Conditions of Employments (TCE), essential policies, HR topics and programmer and job related topics.
Performance management cycle (probation, interim review and annual review). Where concerns are identified to proactively encourage managers to address these by collaboratively implementing quality performance improvement plans.
Talent Management and Succession Planning by working closely with the Country Management Team and Senior Managers to ensure effective talent management mechanisms are in place.
Ensures the Project’s recruitment approaches and staff capacity building initiatives support the Alima’s philosophy of career development for National staff.
Works with the Coordinator and Admin Manager, Staff representative on liaison, dialogue, communication and understanding of policies.
Supports Coordination decisions with appropriate HR solutions in disciplinary and performance improvement procedures.
Support the Coordination in managing investigation on Fraud and HR disciplinary process. ∙ Works closely with coordinator to provide a conducive working environment for
Support the coordination team and project team in detecting training needs, in accordance to operational requirements, in evaluating people performance and in implementing the associated action plans in order to improve people’s capabilities and their end results contribution to mission goals.
Coordinate the implementation of career development programs to high potential collaborators in order to increase long term commitment and contribution.
Coordinate the implementation of “Feedback and development review” and Performance Objectives (POP)
Coordinate the implementation of all administrative local protocols and procedures, organizing regular information meetings with all the personnel and systematically participating in briefings of all the coordinators and managers concerned (national and international).
Define and coordinate the local implementation of a fair rewarding policy in accordance to ALIMA policies and local regulations checking monthly calculations of salaries and taxes, in order to ensure internal equity, adequate competitiveness and legal compliance.
Make sure ALIMA remuneration/compensation policy is totally in compliance with country labour law.
Identify a Lawyer as ALIMA legal advisor. Stay in link with the legal advisor for a clear/well understanding of country legal context.
Collaborate with ALIMA legal advisor for any sensitive HR issue as well as for getting a particular arrangement with Nigerian authorities in order to facilitate visa/immigration matter for the expatriates working in the mission. Write down a guideline of all immigration requirements for expatriates in the mission.
Coordinate and supervise the implementation of administrative procedures related to the employment contracts of ALIMA staff in the mission, in particular everything related to the CV, cover letters, business certificates, diplomas, National Youth Service Corps (NYSC), certificates of marital status, access cards to the attention health, vacation request forms, Certificates of residence ... to comply with the legislation in force in the country.
Provide support and guidance to line management in handling staff (expat or national staff) conflicts
Coordinate the implementation of Homere (HR management software) including the preparation of the payroll (in line with local legislation regarding social security/tax payments). Train the HR Staffs, the Field Admin for a proper using of Homere software.
Coordinate and supervise payroll procedures to guarantee the compliance with the legal requirements and support the project to put in place the filling systems related to the payroll management.
Responsible for oversight of talent acquisition for assigned departments to ensure that the organization sources, screens, selects, and on boards the best talent available.
Think and act strategically. Assist the leadership team to drive initiatives.
Conduct investigations, site assessments, and all related forms of complaints that ensure objective evaluation and resolution of issues with HR.
Responsible for day-to-day workforce relations to include ensuring that work environments and workplace practices promote a positive employee relations environment free of discrimination, harassment, or any form of unfair or unethical practice.
Carry on all the process to get an Employer PIN number for ALIMA (social security/pension, NHF,PAYE, NSITF etc.)
Define and coordinate the internal communication policy, in collaboration with all field coordination teams, organize personnel meetings and broadcasting ALIMA values and vision, in order to boost people commitment, active participation and adherence to corporate values.
Carry on market Benchmarking when need be, function and salary grid review for ALIMA staff as well as incentive grid for Ministry of Health staff.
Make sure all the positions in the mission (national and international staff) have a job description.
Centralizes monthly all the organization sharters of the mission and makes sure they reflect the reality on the ground.
Support in Administrative related issues such as Alima registration, Immigration facilities and process in the country
Participate in HR Group meetings
Etc.
EXPERIENCE AND SKILLS
Essential, Degree/diploma in HR Management / Administration / Business Administration / Law or related field.
Minimum of 4 years of demonstrable relevant Human Resources experience.
Working experience at management positions is essential.
Working experience with International medical NGO, an asset.
Fluency in English. Speaking French is an asset.
Essential, computer literacy (word, excel, internet). The knowledge of Homere (HR management software) is highly appreciated.
Strong interpersonal skills, team work.
Strong communication skills
Negotiation skills.
CONDITIONS
Contract term: contract under French law, 3 months renewable.
Salary: depending on experience + per diem
ALIMA pays for:
travel costs between the expatriate’s country of origin and the mission location
accommodation costs
medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
evacuation of the employee
How to apply:
To apply, please send before 12/31/2020 your CV and your Cover letter.
Link to apply: https://candidatures.alima.ong/jobs/detail/hr-coordinator-english-speaking-countries-m-f-328
Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
Female candidates are strongly encouraged to apply.